Customer meeting A
Hamburg office
Travel times automatically inside your Outlook calendar.
Travel Time adds outbound and return travel for your external appointments directly in Outlook. Less manual cleanup, more realistic days, and optional separate starting and return locations selected through Outlook categories.
Travel Time is currently available free of charge for the time being. If that changes later, we will communicate it openly and early.
8:00
9:00
10:00
11:00
12:00
13:00
14:00
Travel to
Added automatically by Travel Time
On-site appointment B
Lubeck city centre
Travel from
Written into the same calendar
What Travel Time handles for you
Stop inserting drive times manually. Travel Time makes your Outlook calendar smarter and more realistic.
Automatic travel blocks
Outbound and return travel for matching external appointments are calculated automatically and inserted as dedicated travel entries.
Accurate routing
Travel Time uses the active map provider for the tenant to estimate realistic travel times between appointments.
Team-ready
Useful for one person or a whole team. Approve it once, tune it per user, and keep operations manageable.
One appointment. Different starting and return locations.
Leave one office for a client visit, then return to another location: choose both locations independently using categories on your Outlook appointment.
Save your locations in the portal
Open Journey planning and add your sites under My locations, each with a name and address.
Connect categories to locations
Enable route calculation and Different locations using Outlook categories. Under Category rules, link a category to a location as the outbound starting location or return destination. Save your settings.
Apply categories to your Outlook appointment
Assign the matching categories to the same appointment. Their names must exactly match your rules. The appointment's location field still supplies the client's address.
Appointment filters and location rules are independent: filters choose which appointments receive travel time; location rules choose where your journeys start and end.
Set up locations and rules in the portalReady in just a few minutes
Get approval once
If your company has not enabled Travel Time yet, a tenant admin activates it once for Microsoft 365.
Sign in with Microsoft
After that, you simply sign in with your existing business account and open your personal portal right away.
Set the origin and your rules
Then users only need to define the default origin, calendars, and optional rules before Travel Time starts adding travel blocks automatically.
Frequently asked questions
The key answers for anyone who wants to make external appointments feel more realistic inside Outlook.
Travel Time makes the time between meetings visible. That reduces overbooked days and makes your calendar much closer to reality.
Ready for less calendar cleanup?
Start now and experience how Travel Time brings the missing travel time into the part of the workday where it matters most.